Administrative Measures Against Covid-19 Pandemic

Administrative Measures Against Covid-19 Pandemic

This guide was prepared as an internal document of the May 17 Association during the Covid-19 Pandemic.

It was decided to implement the regulatory public health and civil society measures of the Ministry of Health and the Ministry of Internal Affairs.

  • In line with the risk reduction plan, a rapid reaction was enacted to adapt to the pandemic, as an online and home working system had to be developed in the past. As of March 14, 2020, the work-from-home system was started.
  • The General Coordinator held regular Coordination Meetings with each program/workgroup, and work plans were updated.
  • Office equipment was allocated to the personnel who needed it to create working conditions at home, and the necessary equipment including stationery was provided for the employees responsible for financial and administrative affairs.
  • All programs moved to online activities.
  • In order to make online meetings more efficient and to further improve information production processes, meeting expenses were utilized for getting support services from facilitators, reporters and experts.
  • Online tools have been researched and procured. Relevant staff were encouraged to use online tools.
  • Digital security rules were shared with the employees again, and the Office Coordinator was assigned so that the requesting personnel can receive digital security support whenever they want.
  • Covid support kits were made accessible in offices. Office cleanings was conducted on Sundays and attention paid to the hygiene of the offices.
  • Although it is not a legal obligation, it was decided that the documents such as leave, overtime, and timesheet documents that we created within the scope of our internal administrative process as an association should be sent via e-mail and not to keep the printed copies of the documents. We are currently preparing to turn this system into an online mechanism.
  • In line with the risk reduction plan, all administrative and financial documents were regularly transferred to digital platforms at the end of each month.
  • Regarding the working conditions of the personnel included in the Covid-19 risk group, work plans were made by negotiating with the relevant individuals.
  • An email and Whatsapp group was established with the representatives of LGBTI+ organizations. In the groups, direct communication was established with LGBTI+ organizations, which had difficulties in continuing their activities especially during the pandemic period, and plans were made to provide expert support to these organizations online and safe face-to-face conditions.
  • If the pandemic continues, our objective is to deliver equipment such as printers and scanners in return for signed reports and to improve the conditions of the employees working from home, especially the finance team.
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