May 17 Association Executive Board, Supervisory Board, employees, volunteers are obliged to comply with this document.
This document sets out the procedures that the May 17 Association employees and managers will follow when they notice any signs of bribery or corruption within the organization.
May 17 Association creates monitoring mechanisms for its own activities and the activities of the networks that the association participates, in order to increase transparency and reduce the risks of corruption, in accordance with the laws on associations and other related laws while protecting the privacy of its members and supporters.
Definition of bribery: “The offer, promise, giving, demanding or acceptance of money, gifts or anything else of value as a means of persuading or rewarding a person to improperly perform a task or job.”
While it is appropriate to take or receive a small gift for official or other business-related visits; An excessive gift may appear as a bribe, especially if it will influence the other party's decision.
*Receiving donations: In some cases, a bribe can be given as a donation.
Common indicators of bribery: *Payments are made in abnormal amounts or by unusual methods. *Failing to account for the money received. *The approval mechanisms for decision making are not operated. *Decisions are taken without the necessary legal or financial documents. *Individuals are secretive about specific issues or relationships and insist on taking care of them personally. *Records are incomplete, incorrect, or lost.
Corruption is defined as the abuse of trust, power, or position that leads to improper gain.
Responsibility to report Incidents/Suspects: May 17 Association employees must report any signs or suspicion of bribery or corruption to their managers as soon as it occurs.
The administrator who has been notified must take the matter seriously and confidentially and forward it to the Association's Management as soon as possible. If the employee feels that they cannot report the notice to their manager (for example, if they think their manager was personally involved in the bribery incident), they must take the matter directly to the Chairperson of the Association's Executive Board.
Exceptional Conditions: In some exceptional circumstances, payments, gifts or incentives that are not eligible under normal circumstances may be legitimate: If an employee has faced a threat to their or someone else's wellbeing or personal safety: - They must make the necessary payment, gift or incentive without fear of being charged. - Must report the matter to their manager as soon as possible. In this regard, the Management to Deal with Corruption Risks investigates and reports allegations of corruption by a team consisting of the association's executive board, supervisory board, disciplinary committee, ombudsman, association lawyer and general coordinator or appointed staff.
Donor institutions are informed about projects with cost-sharing. Cost-sharing is recorded with the decision of the executive board when it comes to human resources. The contributions of all institutions contributing to cost-sharing are prepared visibly over the detailed budget. It is approved by the decision of the executive board, and during the project audit and / or the association audit, cost-sharing is reflected in the project audit report.